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To enroll in this course, click HERE.

Confidentiality (1 hour / .1 CEU)

Tuition: $10.50

Currently Enrolled Students Log-In Here *

In-Service Training Course Code:  ECE 0311

CDA Competency: Effective Program Operation [1 hour / .1 CEU]

Washington STARS Credit: Administration[1 hour] 

Washington Core Competency: Content Area 8: Professional Development and Leadership [1 hour] 

 > Early Care & Education Professionals [1 hour] 

 > School-Age Professionals  [1 hour]

Oregon Core Body of Knowledge: Personal, Professional & Leadership Development [1 hour]


Training Type: Annual Continuing Education

Training Delivery Method: Online

Cost: Fixed

Session Length: 1 Hour

Amount: $ 10.50

Session Level: 2

Participants will have an opportunity to interact with the trainer/instructor: The student is encouraged to contact the trainer and other student support staff by email, Live Chat, phone for support and resources. Student support hours are 8 am until 9 pm, 7 days a week. Student forum and assignments provide the student with opportunities to share experiences, to engage with the trainer and other students, and to reflect on what they have learned. 

Audiences the training applies to: 

  • Administrators
  • Child Care Center
  • Family Home Child Care 
  • Head Start
  • Military
  • School-Age
  • Trainers
  • Tribal Nations

Language(s) used in training: English

Content Focus Group:

  • Staff
  • Administrators

Training Methods:

  • Audio-video with facilitation
  • Independent study with supervision

Description of Training Session: 

Every day, government, schools, businesses, and individuals across the country must respond to the challenges associated with data privacy. Whether the information is being protected is personal or proprietary, the importance of protecting that data cannot be overstated. Events over the past several years have seen an evolution toward more stringent enforcement of data privacy laws. This course identifies components of the Privacy Act of 1974 and the Family Educational Rights and Privacy Act of 1974 (FERPA). Practices for record retention, access, changes, and disclosure are discussed. Law enforcement exceptions to the Privacy Act of 1974 and breaches in record security are detailed. Policies and procedures for managing student and business records are also discussed.

Learning Objectives: 

  • IDENTIFY components of the Privacy Act of 1974 including record change requests and disclosure practices.
  • RECALL law enforcement exceptions to the Privacy Act of 1974.
  • IDENTIFY components of the Family Educational Rights and Privacy Act (FERPA) of 1973 including records access and disclosure practices.
  • IDENTIFY potential breaches in record security.
  • RECALL policies and procedures for managing student records.
  • RECALL policies and procedures for managing business records.


  • Introduction
  • Privacy Act of 1974
  • Managing Student Records
  • Managing Business Records
  • Summary
  • End of Lesson Test


This is a self-paced course that and can be saved and resumed during any point. Assessment question and answer sessions during the course monitor the students’ progress, and support the student’s progression, and learning objectives. There is a test at the end of each course. The questions on the test are completely based on the materials covered in the specific course. The student must get 70% or better to pass the test. If 70% is not achieved, then the training system automatically takes the student back through the course to review the materials that were missed on the test. The student is then returned to the test to try again for a second attempt if needed. 



 All courses are completely online. Nothing will be shipped. 



2) Student enrollments are activated between 8 am and 9 pm PST, 7 days a week. It can take up to 30 minutes after enrollment for your courses to become active for access. However, in most cases it is within 5 minutes.

3) Enrollments submitted between 9 pm and 8 am (during the night) will be processed by 8:30 am the next morning.

4) Check your email for instructions to start the training. You will receive an email with the word PASSWORD in the subject line. Click on the link in the email, and use the log-in credential provided to access the course.

5) Attention Mobile Device Users! This training cannot be done on a mobile device. Cell phones and tablets do not have the required software to run the online In-service courses. A computer with internet access is required to complete the online In-service training.

6) Some students may find that they need to download or update Shockwave, Flash player or Java.

7) Some students may find that they have to update their internet browser, this is most often the case when trying to use Internet Explorer. We recommend Mozilla Firefox or Google Chrome for the best results. Our student support staff is happy to assist students with troubleshooting should you encounter technical issues, and will provide common suggestions for solving problems that occur when normal browser maintenance or application updates need to occur.

8) Cancellations and refunds requested within 72 hours after enrollment are available for courses/programs that have NOT been accessed. Refunds and Cancellations will be charged a 20% cancellation fee.

9) Once you log in and start a course, a refund is not available. After 72 hours, the payment credit can be transferred to a different training or to a new student if the training was not started by the original student for up to 30 days after enrollment.

10) Refunds are not available after 72 hours.

11) Refunds are not available for courses/programs that have been started.

12) Washington students must submit an evaluation form with a valid STARS ID number upon completion of the course and a certificate will be emailed to you. Certificates are prepared throughout the day, 7 days a week.

13) Completed courses are recorded in MERIT Monday through Friday, throughout the day continuously, between 8 am and 3 PM. If you complete your training in the evening or over the weekend, it will be recorded on the next business day during those hours.

14) During the last two weeks of December, expect longer processing times for enrollment and certificates due to the high volume enrollments and completed trainings during the year end rush. We recommend enrolling and completing your training prior to the end of December whenever possible.

1 Review Hide Reviews Show Reviews

  • 5

    Posted by Kellie on 3rd Jul 2014

    THANK YOU SOOOOOO MUCH THEY were AWESOME!!!! Signing up for my CDA hope to have the chat box again =)